HR Coordinator | £35,000 - £43,000 (Salary Depending on Experience)

Hybrid working | London | Permanent

Our client is looking for a diligent and organised HR professional to work across HR systems and processes and manage the integrity of employee data. The successful applicant will also be responsible for the preparation of accurate contractual documentation, monthly payroll processing and benefits administration.

Key Responsibilities:

• Providing first-line advice and guidance to employees and management team, actively seeking solutions to resolve issues
• Ability to prioritise issues and escalate to HRBP's and Head of HR where necessary
• Happy and confident to contribute ideas for continual improvement and innovation within the HR function
• Responsible for data integrity and maintaining accurate electronic employee records within HRIS tool SuccessFactors (SF) and SAP.
• Good understanding of GDPR regulations and ability to translate them into daily working practices
• Proactive and accurate administration of all actions related to the employee lifecycle e.g. onboarding, cross-boarding and offboarding with a view to improving employee experience across the board
• Preparation of accurate contractual documentation and related correspondence (using DocuSign to issue)
• Responsible for payroll processing and related administration. Key interface with outsourced payroll provider for all UK payrolls, ensuring timely delivery of an accurate payroll every month
• Monitor queries and deliver regular reports to identify trends, providing insight gained from this to local or global colleagues (as appropriate) for further review
• Ability to flag HRIS issues and work with the broader HR team and external consultants to resolve and improve user experience.
• Responsible for all benefits administration, day to day, monthly and provide support in relation to annual renewal processes (Pension, PMI, Dental, EV Cars etc.)
• Support any internal or external audit requests in a timely manner
• Provide accurate reports for monthly financial forecast process e.g. Annual Leave, cost centres, time writing and headcount reports
• Close working relationship with our recruitment Managed Service Provider (MSP) to ensure timely and accurate preparation of PO's for new contractors and for contract extensions
• Responsible for Purchase Order (PO) process for contractors.
• Time and Attendance administration including time writing set-up in SAP for eligible employees and contractors. Management of employee leave balances within SAP including the year-end reconciliation process

Required qualifications and experience

• Previous relevant HR administration experience gained in a fast-paced working environment
• Working understanding of people management principles, practices and procedures including a good grasp of UK employment legislation
• CIPD certification (or working towards) would also be beneficial
• Degree qualification in a relevant discipline would be beneficial but not essential
• Highly computer literate - previous experience with SAP, SuccessFactors (or other similar HRIS tool) and MS Office suite is essential
• Self-starter with excellent organisational and time management skills
• Meticulous attention to detail
• Strong communication skills - both written and verbal
• Solution-oriented and customer service minded
• Previous payroll administration experience