Office Manager

Job purpose

The purpose of the facilities department is to oversee the general operation of all ALTEN offices.

Main duties and responsibilities

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly to achieve maximum efficiency.
• Manage office supplies inventory and place orders as necessary.
• Develop office policies and procedures, and ensure they are implemented appropriately.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Visitor Management - Reviewing visitor & meeting bookings and ensuring the requested facilities are arranged, visitors are signed in, and that a welcome is provided for all visitors as soon as they step into the offices.
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
• Manage office capacities in line with company forecasts.
• Ensure the visual identity aligns with corporate expectations.
• Day to day management of safety - implementing effective measures to control fire practises, first aid, building security, health and environmental risks in the office on a day-to-day basis, under the supervision of our Health and Safety team.
• Provide new starters with lanyards and security passes – including taking pictures and printing passes using hardware/software provided.
• Working closely with the facility management company, cleaning company and other vendors.
• Support with company events and any catering requirements.
• Support other sites on a need to basis (during vacation and sickness)
• Liaising with the facility management company to organise maintenance, building, and repair works

Experience required:

- Bachelors or master's degree.

- Significant experience within facilities.

- Experience working autonomously, being result oriented.

What we offer:

- Competitive basic salary accompanied by an attractive bonus based on your performance.

- Company benefits including Private Medical Healthcare, Life Insurance and Travel Insurance.

- Pension scheme with company contributions up to 6%;

- A challenging position in a fast-growing company with a quick career development for its best talents

Job Types: Full-time, Permanent

Salary: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Life insurance
• Private dental insurance
• Private medical insurance
• Referral programme
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• London, Greater London: reliably commute or plan to relocate before starting work (required)

Work Location: In person